Hot Desk
Hot Desking / Shared Workstation
Hot Desk (hot desking) is a workspace organization model where desks are not assigned to individual employees. Whoever comes to the office takes an available workstation, typically bookable through a digital system.
How it works #
Instead of 50 fixed workstations for 50 employees, the company sets up 15-20 shared workstations (hot desks) equipped with monitors, docking stations, and connectivity. Employees book a workstation on the days they need to be in the office, using the other days for remote work.
What it’s for #
It drastically reduces real estate costs: going from 50 workstations to 15 saves approximately 70% of space and related costs (rent, utilities, cleaning, maintenance). The saved space can be converted into proper meeting rooms and collaborative areas.
What can go wrong #
Without an efficient booking system, conflicts and frustration arise. Employees who don’t have “their own desk” may feel less rooted in the company. The solution is combining hot desks with personal spaces (lockers) and dedicated team areas.